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New startups and smaller organizations that may lack the staff needed to create or maintain a mail room department may find that virtual mail services provide a more flexible and cost-effective alternative. Setting up alerts when new mail is received, having conventional documents scanned and transmitted electronically and being able to discard unwanted mail from off-site are all key features that make virtual mail solutions such a valuable resource for smaller businesses. Companies that are struggling to keep up with mail volume and those that are wasting time and resources visiting a PO box in person would do well to learn more about the latest services, resources and mail management options that can be made available.
Text and Email Alerts
While being able to track specific parcels, shipments and items in transit can provide a great deal of useful insight, being able to set up an alert may ensure that smaller businesses are able to manage their in-bound mail with greater ease and success. Receiving an electronic alert when specific packages, shipments from specified senders or any in-bound mail is received can eliminate much of the wasted time and effort involved in managing an off-site PO box. Text or email alerts are one of the most popular features of virtual mail services and may play a key role in ensuring mail management is able to be handled with greater ease and success.
Document Scanning and Electronic Transmission
Converting and transmitting mailing documents electronically can help to minimize delays and ensure that important information is able to be relayed more quickly and conveniently. Mailing documents that have been converted into an electronic format can also be stored, accessed and altered far more easily than conventional paper-based mail. Service providers who can perform the conversion off-site offer an ideal solution for smaller organizations that lack the staff, scanning equipment or other resources that may be needed in order to complete the process.
Off-site Disposal
Having to make the trip to a PO box just to remove unwanted mail is an aggravation that businesses no longer have to face. Virtual mail solutions allow for unwanted mail to be sorted and disposed of with the press of a button, ensuring that having to deal with an over-full mailbox never has to be a problem again. Being able to sort and dispose of junk mail and unwanted items from off-site is an effective way to ensure mail management efforts are able to be handled in a more effective and efficient overall manner.
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