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When it comes to choosing a perfect venue for your corporate meeting, conference, event, or training, it is just as important to the success of the event as choosing the right speakers for the meeting. Choosing the right venue will make the difference if the audience is going to be comfortable and have a successful training or keep their eyes on the exit throughout the time.
So, what are the factors to consider when you want to choose a venue for your next workshop, meeting or training? Here are seven factors to help you have a successful event.
#1: Know what pricing covers
While on a scout for a venue, it’s not enough to know just what it costs to rent the place. Details – a breakdown of the pricing should be given in clear terms so you know what exactly is needed, what has been covered by the cost without any misconceptions.
Sometimes, the cost covers extra services. Taxes and similar services may be included in the fee. Cost may encompass set up, and decorations, tables, chairs, and linen may also be included. There may be minimums on food and beverages, special equally like audiovisuals, public address systems and Wi-Fi may be made available under the fee.
#2: Space and layout
Part of your preparations will be to find out what the facility can accommodate. Look critically at the available spaces if they meet the demands of your meeting.
#3: Venue location distance
If the venue is central to members residence or workplace, things like parking spaces may be discarded. But out of town venues should put parking into consideration, especially if most members will be traveling by road. More distant locations will require venue be close to the airport, maybe train station, to improve venue accessibility. Sometimes, onsite parking may not be possible, see to it that taxis or Uber is made available for mobilization.
#4: Atmosphere and decorations
The venue might need extra polishing and set up to suit the event and create that ambiance that sets the mood for the meeting. An award ceremony, for example, will require a high level of elegance or a luxurious venue. You can check out Le Crystal venue for such.
#5: Meals
Food is almost always necessary. Generally, refreshments like snacks and beverages may be offered by the venue, but special requests may be made which might need extra effort. Special dietary if needed may be provided by venue catering service or outside catering may be the option.
#6: Lodging
This is important for meetings out of town, especially if it is on a global scale and international business meeting for example. Venue should have room for overnight lodging for all guests, if not, a hotel should not be very far away from the venue.
#7: Restrictions
Find out restrictions placed on the use of the facility. It may not be convenient for your meeting such that you have to change the venue or renegotiate terms. Restrictions may be placed on use of venue for some certain activities, alcohol beverages, decorations and set up etc.
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